Invoices and Payments

San José State University cannot pay an invoice until we have received goods and/or services from a supplier.

We must also have a signed Purchase Order between SJSU and the supplier. If you do not have a purchase order, please reach out to your SJSU department contact to ensure the proper payment pathway is being followed.

There are multiple methods for submitting invoices to San José State University:

1. CSUBUY Supplier Portal - Use this portal to upload invoices for POs with prefix 240000xxxxx. This is the preferred method for sending invoices to SJSU.
2. supplier-invoices@sjsu.edu  - Email your invoices to Payment Services for manual upload into the CSUBUY system. PO numbers must be referenced in the correspondence and invoice. This method could result in payment delays.
3. USPS Mail - Mail your invoices directly to the SJSU campus. This is the least preferred method and could result in payment delays.
   
   Mail invoices to:
   San José State University
   Attn: Payment Services
   129 S 10th Street
   San Jose, CA 95192-0041

Invoices being submitted for payment are required to have the following information:

• Company name or payee name 
• Mailing address
• Valid 10 digit Supplier ID
• Valid 11 digit Purchase Order Number (240000xxxxx)
• Unique invoice number
• Itemized information
• Price breakdown (including tax, shipping, and total)

We offer the following payment methods:

• ACH
• Credit Card
• Check
• Wire (for foreign suppliers)

We offer more expedient payment terms for electronic payments (ACH, Credit Card, and Wire):

• Net 30 Day - Payment in 30 days
• 2% 20 Net 30 - Payment in 20 days with a 2% discount to San José State University

We offer less expedient payment terms for check payments:

• Net 45 Day - Payment in 45 days
• 2% 30 Net 45 - Payment in 30 days with a 2% discount to San José State University

San José State University will withhold and remit 7% of all payments to out-of-state individuals and suppliers for services performed while physically in the state of California. This tax withholding amounts to seven percent (7%) of payments in excess of $1,500 in a calendar year and applies to:

• Individuals who are not residents of California
• Taxable entities that do not have a permanent place of business in CA and who have not qualified through the California Office of the Secretary to do business in CA.