Change Orders
The purpose of a change order request is to make official changes to an existing purchase order (PO). Change orders are processed directly in CSUBUY.
When to submit a change order
Department users should submit a change order request to:
- Increase or decrease the dollar amount on a blanket PO.
- Change the unit price, quantity, description or chartfields on a PO line.
- Add a new item/line to a purchase order.
- Close a PO line/purchase order.
- Cancel a PO line/purchase order entirely.
If you aren't sure whether this applies to you, you can review the Encumbrance Checklist [pdf] to determine whether you have any Purchase Orders that are pending payment or ready
to be closed.
Change order requirements
- Must be approved by the appropriate Dept. Approver.
- Upload backup documents to support the action requested (e.g., supplier quote, invoice, updated scope of work).
A change order cannot be processed if...
- A PO that was not competitively bid goes over the $50,000 threshold.
- A PO for Temporary Staffing Services that exceeds the 180 days. Please see Special Approvals for details.
- The PO is closed.
How to submit a change order
The Change Order Request needs to be submitted in CSUBUY. Review the Purchase Order Change Request QRG [pdf] for step-by-step instructions.
