Finding a Supplier

All of our suppliers must be onboarded into CSUBUY before we can submit a Requisition or a Direct Payment Voucher. We also need to determine whether a supplier qualifies as Independent Contractors before processing each new procurement request.

What is Onboarding?

Onboarding is the process of setting up a supplier in our financial system. To learn more, go to Becoming a Supplier.

Verify their Status

You can verify a supplier's status by logging into CSUBUY and navigating to Suppliers > Manage Suppliers > Search for a Supplier.

Then follow these steps:

  1. Update your search filters:
    • Relationship should be set to "All"
    • Status should be set to "All"
    • Click on "Pin your filters" to save this as your default setting.
  2. Search by your supplier's name
  3. Drill down for supplier details
    • They should be "In Network" and "Active for Shopping"
    • They should have a Supplier ID listed.
    • They should have "SJ00X" listed as an Active Business Unit.

What if they aren't active?

You will need to decide which action to take:

  • Extend an invitation is used when another campus has onboarded the supplier and we want to add them to the SJ00X business unit.  They will be active for shopping and have a supplier ID number.
  • Re-invite is used when a supplier received an invitation but hasn't completed the registration process.
  • Request New Supplier is used when a supplier has not received an invitation and we are actively planning to conduct business with them.

Who Cannot be Onboarded?

CSU Employees

Individuals who are currently employed with the CSU cannot be onboarded as a supplier.  They will need to be paid through payroll for SJSU employees or a CPO for all other campuses.

SJSU Student Assistants

Students who are currently employed at SJSU cannot be onboarded as a supplier.  They will need to be paid through payroll.

I Don't Know Which Supplier to Use

When you are submitting a Requisition, you can select Supplier ID 1004350900 - Suppler Not Known. This will route the requisition to the university buyers and they will work with you to provide supplier recommendations.